Volume 40 - Issue 36 - September 9, 2021
State of Kansas
Department of Transportation
Notice to Consulting Firms
Background and Purpose of Project
The Kansas Department of Transportation (KDOT) is seeking a consultant to provide construction inspection services for projects 68-61 KA-2373-02 and 68-61 KA-2373-03. The projects involve constructing a four-lane expressway from Spring Valley Road east to US-69 and adding turn lanes to K-68 and access roads at various locations on K-68. Project 68-61 KA-2373-02, from RS-1032 (Somerset Road) east for 0.8 miles. Project 68-61 KA-2373-03, various locations from US-169, east to US-69 at Louisburg.
Schedule/Deadlines
Request for Proposals are due at or before 12:00 p.m. (CST) September 24, 2021, to be delivered via email to KDOT.DesignContracts@ks.gov. Evaluation and ranking of submissions will occur on or about October 4, 2021, after which time all firms that submitted will be notified of the selection. Negotiations with the most highly ranked firm to commence on or about October 8, 2021. An agreement should be in place on or about October 22, 2021. Project will be built in 2022 and 2023. The contractor is expected to start the project around March/April of 2022, this start date could move based on contractor’s schedule.
Scope of Services to be Performed
The project manager and inspectors must be capable of inspecting the whole project, which includes grading, HMA roadway, HMA plant, base, bridge widening, RCB, lighting, signal, signing, seeding, erosion control, pavement marking, traffic control, CMS or AASHTOWare data entry, all project records, all project paperwork, and final paperwork, etc. Project records and paperwork including but not limited to: diary, pay quantities, certifications, sample identifications, change orders, pay estimates, monitoring subcontractor payments, and monitoring contractor’s payrolls, etc. Records and paperwork must be submitted accurately and timely. Anticipated staffing needs: provide project management and all inspectors as needed to ensure inspection and material testing for this project are done correctly. The number of required inspectors will fluctuate throughout the project depending on the contractor’s schedule and how they pursue the work. Submit the name and information of the project manager and two project inspectors. Construction is anticipated to be completed around summer or fall of 2023. Work may be suspended for the winters and resume in springs. Provide all the equipment necessary to inspect and test materials.
Instructions for Proposal
No costs shall be contained in the proposal. The technical proposal must not exceed four (4) pages total (including any cover letter, index, etc.) and 2MB to address the pertinent topics. The subject line of the reply email and the PDF file name must read “68-61 KA-2373-02 and -03_FIRM NAME.” Submittals will consist of the technical proposal and a completed and signed Special Attachment No. 8 (“Tax Clearance Certificate”) and a signed Special Attachment No. 10 (“Policy Regarding Sexual Harassment”). Completed Special Attachments do not count against the four-page technical proposal submission. All these forms are attached to the original email announcement.
Proposals shall indicate the consultant’s ability to meet the project inspection needs described above. Proposals shall describe any processes or procedures, including best practices, that will be used to perform tasks and to produce the desired results described above under “Scope of Services to be Performed.” The proposal shall also include items such as:
- Name and work history of project manager
- Name and work history of two project inspectors
- History of providing inspection services on similar projects
- Availability of staff
- Familiarity with KDOT standards and specifications
- Any subconsultant and their role in performing the services on the project
- Names, certifications, and experience of all inspectors that will be assigned to the project
- Anticipated time to close out project paperwork
Evaluation Factors
Proposals will be evaluated based on the factors listed below, evenly weighted, to rank the most qualified firm in order of preference as first, second, third, etc. Evaluation factors include:
- How the consultant plans to meet the fluctuating inspection needs of the project;
- Project manager and two project inspectors names, certifications and qualifications proposed for services;
- Past performance history on similar projects (list project numbers) for KDOT;
- Anticipated time to close out project paperwork;
- Proximity of inspectors to project;
- Types of direct expenses anticipated (lodging, mileage, etc.).
The highest ranked firm will be asked to enter into negotiations with KDOT for an agreement. In the event KDOT cannot reach agreement with the highest ranked firm, it will terminate negotiations with such firm and commence negotiations with the next highest ranked firm, and so on, until either agreement is reached for a satisfactory scope of services for a fair and reasonable price, or KDOT decides to pursue other alternatives.
Exhibits to this Technical Proposal Request
- Special Attachment No. 8 (“Tax Clearance Certificate”)
- Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)
Contract Terms and Conditions
A standard KDOT project inspection agreement will be used for this project. Current rate factors will be used for compensation, and Special Attachments for the Kansas “Tax Clearance Certificate” and the “Policy Regarding Sexual Harassment” will become attachments to the contract.
Questions about this request for proposal shall be sent via email to KDOT.DesignContracts@ks.gov.
Ben Asnicar, PE
Interim Contracts Engineer
Doc. No. 049435
